The first General Meeting of the Yarker, Colebrook & District Community Association was called to order by Eric Depoe at 4:10 pm.
1.0 Steering Committee Report
On behalf of the Steering Committee, Eric DePoe gave at status report on the past years activities which included the general community survey, a pot luck dinner in January, participation in Earth Hour, a community clean-up on Earth Day, the July 1st Canada Day Pancake Breakfast, assistance with the Terry Fox Run and ending with The Pumpkin Pie Festival and General Meeting. The Association was also successful in obtaining funds from past community associations, local businesses and a grant from the Prince Edward/Lennox Addington, Community Futures Development Corporation for village planters and other landscaping features.
2.0 Association By-laws
Copies of the Association’s proposed By-laws were tabled and discussed. A correction to 4(a) for the second sentence to read “…..composed of at least six members: the president….” shall be made. The By-Laws as corrected were approved by the members.
3.0 Association Incorporation
The Steering Committee has recommended that the Association become incorporated as a Not- for - Profit Corporation. Rob Renaud made the motion to proceed with incorporation. The motion was second by Judy Ryde and passed unanimously by the members present.
4.0 Financial Report
Copies of the current financial statement were distributed which indicated a balance of $2,198.47. These funds are mostly allocated for the continuation of the Beautification Program which allows access to the approved grant funding from PELA/CFDC.
5.0 Future Planned Activities
The Steering Committee has recommended that the new Board consider the following activates for the coming year. Carolling at Christmas, Cross Country Skiing in Jan, Earth Hour star gazing, spring community clean-up, Canada Day Pancake Breakfast and a Fall Concert.
6.0 Nominations of Officers and Directors
The Steering Committee nominated a full slate of Board executives as follows;
President Eric DePoe
Vice-President Gary Rasberry
Secretary Anna Szczepaniec
Treasurer Rick Ryde
Director Rob Renaud
Director Laura Nagel
Rob Renaud respectfully declined due to other commitments but will participate in other areas of the Association. Barb Linds nominated Judy Ryde for the vacant Director’s position. Judy Ryde agreed to stand. The amended nominated Board as follows was presented to the general membership for approval.
President Eric DePoe
Vice-President Gary Rasberry
Secretary Anna Szczepaniec
Treasurer Rick Ryde
Director Laura Nagel
Director Judy Ryde
The new Board of the Association was approved and carried by the membership.
7.0 New Business
The request by Riverside United Church to relocate the planter in front of the Church for the winter has been received and is being reviewed as to the best relocation position.
New playground equipment was discussed and suggested it be a priority for the new Board. Laura Nagel will set-up a committee to initiate action.
Ideas for a folk and arts festival were discussed and the Board was asked to pursue the notion of establishing such a festival.
Communications by the Association was discussed and concluded that greater efforts must be made to improve and expand methods of communicating with the communities. Phone tree, ads, newsletters, permanent bulletin boards were some of the suggestions. The Board will act accordingly.
There being no further business the meeting was adjourned at 5:05 pm.
Minutes prepared by Richard Ryde. Any errors or omissions should be identified to the Secretary prior to the next meeting.
