Minutes of the Steering Committee meeting on May 5th

Yarker Colebrook & District Community Association
Minutes of Meeting
May 5th, 2010

Meeting held May 5th, 2010. 7:00pm, Yarker Waterfall Tea Room

Attendees: Eric DePoe, Chair, Anna Szczepaniec, Wayne Goodyer, Carolyn Pickering, Richard Ryde.
Regrets: Rob Renaud

Item Action By
1.0Minutes of Meeting
Request made to add an Action By column to the recorded
Minutes of Meeting. Carried RR

2.0Planters
Meeting was held with Sharon Hassman and Doug
Davidson to explore funding for Planters Initiative
and Council approval for placement of Planters on Twp.
land. Presentation to Council will be required for both funding
and placement approval. A commitment of $750 towards the
Planter Initiative was obtain from the Yarker Recreation Field
Improvement Committee. (Sharon Haasan)
A draft proposal titled Proposed Community Initiatives was tabled
by R Ryde for discussion. This paper is to be submitted to Council
prior to the May 17th Council meeting. Minor changes as discussed
will be made to the paper and submitted to the Twp. RR
Covering letter requesting that Planter Initiative be placed
on Council agenda to use E DePoe mailing address for the
Association. Presentation to be made by E DePoe and R Ryde ED/RR
on May 17th.

Additional funding for Planter Initiative’s estimated $ 3,500
was discussed. It was agreed to ask the Yarker Recreation
Committee for $ 2,000 and the Twp. of Stone Mills $ 750. ED/RR

3.0PELA Funding

Funding for stage 2 of the Village Beautification Program
to be sought through application to PELA Eastern Ontario
Development Program. Application to be submitted prior
to May 21st. Copies of application were distributed. ED/RR
4.0Bulletin Boards

Two temporary Bulletin Boards are to be purchased for
installation at Yarker and Colebrook General Stores. ED






Yarker Colebrook & District Community Association
Minutes of Meeting
May 5th, 2010

5.0Association Incorporation

Incorporation discussion was held and it was agreed that Provincial
incorporation as a Not-for-Profit corporation would be appropriate.
To keep cost to a minimum, an off the shelf solution and format
will be found and followed. RR

6.0Flea Market Event

Association’s table to be provided by W. Goodyer. WG
50 Pamphlets and table banner to be supplied by C, Pickering CP
Tim Bits to be supplied by E. DePoe. ED
Table to be manned from 9 to 12 by E. DePoe and from
12 to 2pm by W. Goodyer. ED/WG
Surveys to be supplied by A. Szczepaniec. AS

7.0Association Membership

Representation from Colebrook important. E. DePoe to ask Roger
Viner from Colebrook. ED
All to review list of volunteers from Survey and discuss at next
meeting. All
It was suggested that a social event might be an appropriate
activity to build membership.

8.0General Fund Raising

General fund raising for Association initiatives and projects must
be developed. As a first step, a donation jar should be present at
all events. Other events to be identified. All

9.0Association Logo

A suggested crest YC logo was tabled and thought to be appropriate
for the Association. Banner “motto” to be discussed at next meeting, All

10.0Issues for Next Meeting

For discussion at next meeting, Property Maintenance/By-Law
Enforcement, Logo, General Fund Raising and Membership. All

Date of Next Meeting – May 26th 2010 7:00pm Waterfall Tea Room All
Minutes prepared by Richard Ryde.

Minutes of the Steering Committee meeting on April 21st

Yarker,Colebrook and District Community Association

Minutes of the Meeting April 21st 2010 Waterfall Tearoom

In attendance – Eric Depoe/Anna Szczepaniec/ Richard Ryde/ Rob Renaud/Wayne Goodyer/ Carolyn Pickering
Agenda Earth Day – April 24th -community cleanup
Planters for the Villages
Article for Scoop Magazine
Ballfield restoration
Steering Committee
Other items
Earth Day Clean Up

Clean Up Day is scheduled for April 24th @ 10 am meeting on the Fire Hall Car Park in Yarker
We have the bags from the Township and Barbeque arranged.
Need to have map of the area. Encourage people to clean up in the area in which they live.
Plan for 8 crews. – we can add after that. Recycling bags should also be provided.

Planters
Research has been done to assess the kind of planter which would be suitable for our project.
6-8 commercial grade planters will be needed. Met with Councillor Doug Davison to decide which would be the best route to take to secure permission and possible financing.
Need people within the community to care for the planters both in Yarker and Colebrook. Have contacted a number of people. Have met with Sharon Haaksman who is Head of Parks and Recreation for the Township.

Article for the Scoop Magazine.

Group reviewed and revised the proposed article about the Association. This will be sent to the magazine on April 22nd for inclusion in their next edition.

Ballfield Renovations.

No hydro/Panel gone/Needs restoration if the area is to be used.
Line from the road is still there.
Township mow the grass but are not responsible for the upkeep of the area..
Request to the community to find people interested in coaching the teams in the area . Anyone interested should contact Eric Depoe at the Waterfall Tearoom in Yarker.
Group agreed to find out the cost of such a restoration project and decide the future if and when people show interest in using the area.
Steering Committee.

Discussion about the need to invite people from Colebrook and other residents in Yarker to make the group representative of the area. Need to form the actual Association and this is proposed to take place in the Fall of 2010.

Other items of discussion.

The Ridgerunners have hall space available for use by the community.
Discussion about the pamphlet used as part of our presentation at the Flea Market on May 15th.

Meeting adjourned @ 9.00pm

Next Meeting May 5th 2010 at the Waterfall Tearoom.

Minutes submitted by Carolyn Pickering