Canada Day Pancake Breakfast

Yarker Colebrook and District Community Association invites everybody to Canada Day Pancake Breakfast. It will take place on Friday, July 1^st from 8:30 to 10:30 am in the Riverside United Church basement.

This is a fund-raising event. The prices are: $ 4 per person, $ 10 per family.

Come and bring your family and friends!

Minutes of YCDCA Board meeting June 14th 2011

Yarker, Colebrook & District Community Association

Minutes of Board Meeting – June 14th, 2011

Meeting was called to order by Eric DePoe at 7:30 pm.

Attendees: Eric DePoe, Anna Szczepaniec, Richard Ryde, Judy Ryde, Gary Rasberry

Regrets: Laura Nagel.

1. Canada Day Pancake Breakfast on July 1st.

Last year we had 75 people at the Canada Day Pancake Breakfast. We hope for even more this year. Preparations: EDP to provide Pancake Mix and coffee, JR to talk to possible donors of sausages, juice etc., RR JR AS to take care of preparing sausages, EDP and RR – cooking, JR – cashier, AS – serving, GR to organize volunteers for set-up, AS to organize more volunteers for serving and for cleaning, EDP – advertisements in Guide, Beaver and Kingston This Week, AS – to post to the YCDCA blog, Yarker website and YCDCA mailing list.

Hours of the event: 8:30 – 10:30Prices: $ 4 per person, $ 10 per family.

Place: Riverside United Church basement.

2. Fund-raising for the Yarker Family School playground.

YCDCA raised so far $ 1,500. In order to try to raise more EDP to prepare the application for Farm Credit Corporation grant ($ 15,000). RR to talk to Wendy Chapman from Yarker Family School about further cooperation on fund-raising.

3. Music Festival in the Fall.

Because of lack of interested volunteers it won't be possible to organize it this year. Concept to be re-discussed at one of the future meetings.

4. Pumpkin Pie and Bake Fest.

JR to invite Kerry Miller (the Chair of the Fest sub-committee) to the next Board meeting. Event date: October 2^nd (Sunday).

5. Completion of the phase 1 of village beautification.

Phase 1 completed, except for the placement of the benches. RR to organize it. 9 planters and 2 benches have been purchased. Thank you to the volunteers who helped with planting the flowers to be issued soon. RR to research on the possibility of a new grant from PELA.

6. The book “The Great Neighbourhood”

This book about how to build nice community has been recommended by Reverend Elaine Kellogg. Members of the board to read it.

All

7. Treasurer's report.

At the moment with have $ 117 cash. We expect to get soon $ 467 (remaining sum from PELA grant) and $ 200 donation promised by one of the community members.

Next meeting: July 13^th or 14^th (to be announced), 7:30 in Judy and Richard Ryde's place.

Minutes prepared by Anna Szczepaniec.

Minutes of the board meeting March 6th 2011

Yarker, Colebrook & District Community Association

Minutes of Board Meeting – March ^6th, 2011

Meeting was called to order by Eric DePoe at 7:30 pm.

Attendees: Eric DePoe, Laura Nagel, Gary Rasberry, Anna Szczepaniec.

Regrets: Richard Ryde, Judy Ryde

1. Preparations for the March Break Extravaganza concert and Community Bake Sale.

Gary Rasberry advertised the event during the Sunday worship at the Riverside United Church. Press release has been send by Eric De Poe to the Napanee Beaver, Napanee Guide, Whig Standard and Kingston This Week. It was also advertised at Yarker website. Further advertising to be done through school bulletin and posters. GR provided posters. AS and LN organized volunteers to bake goodies for the Community Fund-raising Sale.

We need coffee, tea, lemonade. EDP to provide it.

GR, EDP

2. Planned Earth Hour bonfire.

Event cancelled because most of the board members will be absent on March 26^th.

3. Earth Day, April 23rd.

Edp to take care of the township bags and press-release.

EDP

4. Canada Day pancake breakfast.

AS to research if we can find another venue than Riverside United Church, because they charge $ 50 for each use of the Church basement.

AS

Next meeting: April 10th, 2011 (Sunday), h 7:30, Waterfall Tearoom.

Minutes prepared by Anna Szczepaniec.

Minutes of the YCDCA board meeting January 25th

Yarker, Colebrook & District Community Association

Minutes of Board Meeting – January 25^th, 2011

Meeting was called to order by Eric DePoe at 7:40 pm.

Attendees: Eric DePoe, Richard Ryde, Judy Ryde, Laura Nagel, Kelli Smith, Judy Skinner, Gary Rasberry, Anna Szczepaniec.

1. Playground equipment for Yarker Family School.

Judy Skinner presented the information she gathered on the possible improvements to the YFS playground. According to the School Board requirements, any equipment has to be installed by a licensed company, because of the insurance liability issues. Also they require the 10 % of the price to be put in their trust towards future repairs and maintenance connected to vandalism and other accidents not covered by the warranty. JS presented several examples of possible equipment, together with the price estimates. The cost of a basic, nice-looking set (monkey-bars with slides) adjusted to the number of children using it at the YFS playground would be between 34,000 and 46,000, including taxes and installation.

Possible sources of financing were discussed. The Yarker Athletic Association is willing to contribute 9,500. The Parents Council and the teachers from YFS would be able to provide up to 2,500. YCDCA may try to apply for up to 10,000 in the next run of PELA granting program (not confirmed if there will be next run). YCDCA and YFS to talk to the Township about possibility of getting some money from there. Remaining sum to be collected through fund-raising events.

JS and RR

YFS may try to apply for the Trillium Foundation grant. In this case they need to now before mid-February how much of the cost would be covered by the community.

2. Possible grants for cultural activities from Ontario Arts Council.

YCDCA to issue a letter of support for Andrzej Maciejewski's application to the Arts Education grant for the photographic program “One year in Yarker” (series of workshops in digital photography plus photographs of every-day Yarker life taken by Yarkerites plus exhibition and publication of the calendar). The program will be open to all residents of our area.

YCDCA to issue a letter of support for OSCA application to the Artist In Community grant for the music activity “Yarker Citizens Band” (series of music jam-sessions for amateurs, led by professional musician, plus creating songs about Yarker plus concert and CD's). The program will be open to all residents of our area.

AS to take care of the applications, Eric De Poe to prepare letters.

AS, EDP

3. Gary Rasberry and Yarker Family School Students – concert.

Concert with Yarker Family School proposed by Gary Rasberry will take place on March 9th at the school and on March 13^th in the Riverside United Church. The revenue from tickets to pay the participating musicians. YCDCA to help with advertisement and to organize a fund-raiser for the playground equipment on this occasion – bake-sale in the Church basement. AS and LN to organize volunteers to bake cakes.

GR, AS, LN

4. Events.

4.a. Earth Hour bonfire, March 26^th.

To obtain permissions from the Township and the Fire Department.

RR, EDP

4b. Pumpkin Fest Committee – volunteer Kerri Miller.

4c. Music Festival Committee – volunteers GR, AS, others to be confirmed at a later date.

5. PELA grant

To order 5 benches and 2 planters and get invoices – RR.

Gary and Heather Kembel will design the bulletin board.

6 EDP and RR prepared a press-release about YCDCA.

EDP RR

Next meeting: March 6th, 2011 (Sunday), h 7:30, Waterfall Tearoom.

Minutes prepared by Anna Szczepaniec.

Minutes of Yarker Colebrook & District Community Association General Meeting, December 5th

The first General Meeting of the Yarker, Colebrook & District Community Association was called to order by Eric Depoe at 4:10 pm.

1.0 Steering Committee Report

On behalf of the Steering Committee, Eric DePoe gave at status report on the past years activities which included the general community survey, a pot luck dinner in January, participation in Earth Hour, a community clean-up on Earth Day, the July 1^st Canada Day Pancake Breakfast, assistance with the Terry Fox Run and ending with The Pumpkin Pie Festival and General Meeting. The Association was also successful in obtaining funds from past community associations, local businesses and a grant from the Prince Edward/Lennox Addington, Community Futures Development Corporation for village planters and other landscaping features.

2.0 Association By-laws

Copies of the Association’s proposed By-laws were tabled and discussed. A correction to 4(a) for the second sentence to read “…..composed of at least six members: the president….” shall be made. The By-Laws as corrected were approved by the members.

3.0 Association Incorporation

The Steering Committee has recommended that the Association become incorporated as a Not- for - Profit Corporation. Rob Renaud made the motion to proceed with incorporation. The motion was second by Judy Ryde and passed unanimously by the members present.

4.0 Financial Report

Copies of the current financial statement were distributed which indicated a balance of $2,198.47. These funds are mostly allocated for the continuation of the Beautification Program which allows access to the approved grant funding from PELA/CFDC.

5.0 Future Planned Activities

The Steering Committee has recommended that the new Board consider the following activates for the coming year. Carolling at Christmas, Cross Country Skiing in Jan, Earth Hour star gazing, spring community clean-up, Canada Day Pancake Breakfast and a Fall Concert.

6.0 Nominations of Officers and Directors

The Steering Committee nominated a full slate of Board executives as follows;

President Eric DePoe

Vice-President Gary Rasberry

Secretary Anna Szczepaniec

Treasurer Rick Ryde

Director Rob Renaud

Director Laura Nagel

Rob Renaud respectfully declined due to other commitments but will participate in other areas of the Association. Barb Linds nominated Judy Ryde for the vacant Director’s position. Judy Ryde agreed to stand. The amended nominated Board as follows was presented to the general membership for approval.

President Eric DePoe

Vice-President Gary Rasberry

Secretary Anna Szczepaniec

Treasurer Rick Ryde

Director Laura Nagel

Director Judy Ryde

The new Board of the Association was approved and carried by the membership.

7.0 New Business

The request by Riverside United Church to relocate the planter in front of the Church for the winter has been received and is being reviewed as to the best relocation position.

New playground equipment was discussed and suggested it be a priority for the new Board. Laura Nagel will set-up a committee to initiate action.

Ideas for a folk and arts festival were discussed and the Board was asked to pursue the notion of establishing such a festival.

Communications by the Association was discussed and concluded that greater efforts must be made to improve and expand methods of communicating with the communities. Phone tree, ads, newsletters, permanent bulletin boards were some of the suggestions. The Board will act accordingly.

There being no further business the meeting was adjourned at 5:05 pm.

Minutes prepared by Richard Ryde. Any errors or omissions should be identified to the Secretary prior to the next meeting.

Invitation to the general meeting

Yarker, Colebrook & District Community Association

November 25^th, 2010

Hi All,

This past year your newly formed Community Association has had a great start in restoring and adding a number of community activities and initiating some interesting projects. It is now time to formally elect a slate of officers and directors so that it may continue its work in a more structured and organized fashion.

The Steering Committee, therefore would like to invite you to a General Meeting and Pot Luck Supper to be held at the Ridge Runners Hall, Sidings Street, Yarker on Sunday, December 5^th, 2010 beginning at 4:oo pm.

The Steering Committee will present a brief synopsis of the year’s activities and projects underway, proposed Association By-Laws and a full slate of Officers and Directors for approval of the general membership.

So, please bring your favourite dish or dessert, enjoy the company of the Yarker/Colebrook family and support the on-going efforts of the Association.

We hope you all can join in ---Its important!

Your Steering Committee.

Yarker Colebrook & District Community Association Minutes of Meeting November 10th, 2010

Yarker Colebrook & District Community Association

Minutes of Meeting

November 10th, 2010

Meeting held November 10th, 2010. 7:00pm at the Ridge Runners Hall, Yarker

Attendees: Eric DePoe, Chair, Barb Linds, Rob Renaud, Carolyn Pickering, Dawn Anger, Deb. Richman, Richard Ryde.

Regrets: Wayne Goodyer

Item Description Action By

Agenda presented and approved.

1.0. Association Incorporation

The pro’s and con’s of incorporation were discussed at length, including

but not limited to, costs, liability and administration.

Limits of liability insurance available through the Township and the

terms and conditions of the coverage provided by the Township will

confirmed. EDP

It was agreed that incorporation should be obtained for the Association. RA

2. 2.0. Association By-Laws

Draft copies of the proposed Association By-laws were distributed and

discussed. Amendments including Board composition to President,

Vice-President, Secretary, Treasurer and two Directors, in article #4 and

General Meeting to be held once per year and deletion of “within 90 days”

clause in article #6 will be made. The members in good standing provision

requires further definition. EDP

With the incorporation of the amendments as noted above and subject

to R Renaud’s review of past notes, the Association By-Laws were RR

accepted. By-laws in draft form will be posted on the web site. EDP

3. 3.0. Association’s General Meeting

It was decided that a General Meeting of the Association would be

held on Sunday December 5^th at 4:oopm with a Pot Luck supper

to follow. The location to be confirmed. Ridge Runner Hall to be

explored with the Riverside United Church as a second option. RAR

The purpose of the meeting will be to elect Officers and Directors

and to approve the Associations By-Laws.

A full slate of nominees should be presented at the General Meeting.

To-date the Steering Committee has suggested Eric DePoe as President,

Rick Ryde as Treasurer and Rob Renaud as a Director. EDP and RAR

will approach other candidates for the balance of the positions. EDP/RAR

4. 4.0 Format for General Meeting

EDP/RAR will prepare the meeting agenda which will include a

reinforcement of the Associations mission statement, report from the

Steering Committee on the years activities, presentation of By-Laws,

financial report and slate of nominated officers and directors. EDP/RAR

An Election Committee of Carolyn Pickering and Dawn Anger

was formed and will be responsible for preparing ballots and

establishing the voting procedures. CP/DA

5. 5.0 Financial Report

Copies of the Association’s financial transactions were distributed.

The current cash balance is $542.45 after payment of all planters.

6.0 Review of Previous Minutes of Meeting.

EDP to contact Sean Seymore regarding youth soccer programs. EDP

Donor plaques for planters to be obtained. RAR to arrange. RAR

Ground garden in Yarker and Colebrook to be put on hold All

until Spring.

7.0 Pumpkin Pie Fest Review.

The Pumpkin Pie Fest was in all accounts a success. Next year’s

event should include a bake sale with pie for sale, the pie judging

should occur earlier and more planning and set-up time is required. All

A thank-you letter is to be sent to Quinn’s Meats. EDP

8.0 Carolling

Carolling at Christmas is the next possible social event for the

Association. EDP to check with RR for possible partnering with

Riverside Church on such an event. EDP

Date of Next Meeting

December 5th, 2010 4:00pm General Meeting All

Minutes prepared by Richard Ryde.