Invitation to the general meeting

Yarker, Colebrook & District Community Association

November 25^th, 2010

Hi All,

This past year your newly formed Community Association has had a great start in restoring and adding a number of community activities and initiating some interesting projects. It is now time to formally elect a slate of officers and directors so that it may continue its work in a more structured and organized fashion.

The Steering Committee, therefore would like to invite you to a General Meeting and Pot Luck Supper to be held at the Ridge Runners Hall, Sidings Street, Yarker on Sunday, December 5^th, 2010 beginning at 4:oo pm.

The Steering Committee will present a brief synopsis of the year’s activities and projects underway, proposed Association By-Laws and a full slate of Officers and Directors for approval of the general membership.

So, please bring your favourite dish or dessert, enjoy the company of the Yarker/Colebrook family and support the on-going efforts of the Association.

We hope you all can join in ---Its important!

Your Steering Committee.

Yarker Colebrook & District Community Association Minutes of Meeting November 10th, 2010

Yarker Colebrook & District Community Association

Minutes of Meeting

November 10th, 2010

Meeting held November 10th, 2010. 7:00pm at the Ridge Runners Hall, Yarker

Attendees: Eric DePoe, Chair, Barb Linds, Rob Renaud, Carolyn Pickering, Dawn Anger, Deb. Richman, Richard Ryde.

Regrets: Wayne Goodyer

Item Description Action By

Agenda presented and approved.

1.0. Association Incorporation

The pro’s and con’s of incorporation were discussed at length, including

but not limited to, costs, liability and administration.

Limits of liability insurance available through the Township and the

terms and conditions of the coverage provided by the Township will

confirmed. EDP

It was agreed that incorporation should be obtained for the Association. RA

2. 2.0. Association By-Laws

Draft copies of the proposed Association By-laws were distributed and

discussed. Amendments including Board composition to President,

Vice-President, Secretary, Treasurer and two Directors, in article #4 and

General Meeting to be held once per year and deletion of “within 90 days”

clause in article #6 will be made. The members in good standing provision

requires further definition. EDP

With the incorporation of the amendments as noted above and subject

to R Renaud’s review of past notes, the Association By-Laws were RR

accepted. By-laws in draft form will be posted on the web site. EDP

3. 3.0. Association’s General Meeting

It was decided that a General Meeting of the Association would be

held on Sunday December 5^th at 4:oopm with a Pot Luck supper

to follow. The location to be confirmed. Ridge Runner Hall to be

explored with the Riverside United Church as a second option. RAR

The purpose of the meeting will be to elect Officers and Directors

and to approve the Associations By-Laws.

A full slate of nominees should be presented at the General Meeting.

To-date the Steering Committee has suggested Eric DePoe as President,

Rick Ryde as Treasurer and Rob Renaud as a Director. EDP and RAR

will approach other candidates for the balance of the positions. EDP/RAR

4. 4.0 Format for General Meeting

EDP/RAR will prepare the meeting agenda which will include a

reinforcement of the Associations mission statement, report from the

Steering Committee on the years activities, presentation of By-Laws,

financial report and slate of nominated officers and directors. EDP/RAR

An Election Committee of Carolyn Pickering and Dawn Anger

was formed and will be responsible for preparing ballots and

establishing the voting procedures. CP/DA

5. 5.0 Financial Report

Copies of the Association’s financial transactions were distributed.

The current cash balance is $542.45 after payment of all planters.

6.0 Review of Previous Minutes of Meeting.

EDP to contact Sean Seymore regarding youth soccer programs. EDP

Donor plaques for planters to be obtained. RAR to arrange. RAR

Ground garden in Yarker and Colebrook to be put on hold All

until Spring.

7.0 Pumpkin Pie Fest Review.

The Pumpkin Pie Fest was in all accounts a success. Next year’s

event should include a bake sale with pie for sale, the pie judging

should occur earlier and more planning and set-up time is required. All

A thank-you letter is to be sent to Quinn’s Meats. EDP

8.0 Carolling

Carolling at Christmas is the next possible social event for the

Association. EDP to check with RR for possible partnering with

Riverside Church on such an event. EDP

Date of Next Meeting

December 5th, 2010 4:00pm General Meeting All

Minutes prepared by Richard Ryde.