Yarker Colebrook & District Community Association Minutes of Meeting November 10th, 2010

Yarker Colebrook & District Community Association

Minutes of Meeting

November 10th, 2010

Meeting held November 10th, 2010. 7:00pm at the Ridge Runners Hall, Yarker

Attendees: Eric DePoe, Chair, Barb Linds, Rob Renaud, Carolyn Pickering, Dawn Anger, Deb. Richman, Richard Ryde.

Regrets: Wayne Goodyer

Item Description Action By

Agenda presented and approved.

1.0. Association Incorporation

The pro’s and con’s of incorporation were discussed at length, including

but not limited to, costs, liability and administration.

Limits of liability insurance available through the Township and the

terms and conditions of the coverage provided by the Township will

confirmed. EDP

It was agreed that incorporation should be obtained for the Association. RA

2. 2.0. Association By-Laws

Draft copies of the proposed Association By-laws were distributed and

discussed. Amendments including Board composition to President,

Vice-President, Secretary, Treasurer and two Directors, in article #4 and

General Meeting to be held once per year and deletion of “within 90 days”

clause in article #6 will be made. The members in good standing provision

requires further definition. EDP

With the incorporation of the amendments as noted above and subject

to R Renaud’s review of past notes, the Association By-Laws were RR

accepted. By-laws in draft form will be posted on the web site. EDP

3. 3.0. Association’s General Meeting

It was decided that a General Meeting of the Association would be

held on Sunday December 5^th at 4:oopm with a Pot Luck supper

to follow. The location to be confirmed. Ridge Runner Hall to be

explored with the Riverside United Church as a second option. RAR

The purpose of the meeting will be to elect Officers and Directors

and to approve the Associations By-Laws.

A full slate of nominees should be presented at the General Meeting.

To-date the Steering Committee has suggested Eric DePoe as President,

Rick Ryde as Treasurer and Rob Renaud as a Director. EDP and RAR

will approach other candidates for the balance of the positions. EDP/RAR

4. 4.0 Format for General Meeting

EDP/RAR will prepare the meeting agenda which will include a

reinforcement of the Associations mission statement, report from the

Steering Committee on the years activities, presentation of By-Laws,

financial report and slate of nominated officers and directors. EDP/RAR

An Election Committee of Carolyn Pickering and Dawn Anger

was formed and will be responsible for preparing ballots and

establishing the voting procedures. CP/DA

5. 5.0 Financial Report

Copies of the Association’s financial transactions were distributed.

The current cash balance is $542.45 after payment of all planters.

6.0 Review of Previous Minutes of Meeting.

EDP to contact Sean Seymore regarding youth soccer programs. EDP

Donor plaques for planters to be obtained. RAR to arrange. RAR

Ground garden in Yarker and Colebrook to be put on hold All

until Spring.

7.0 Pumpkin Pie Fest Review.

The Pumpkin Pie Fest was in all accounts a success. Next year’s

event should include a bake sale with pie for sale, the pie judging

should occur earlier and more planning and set-up time is required. All

A thank-you letter is to be sent to Quinn’s Meats. EDP

8.0 Carolling

Carolling at Christmas is the next possible social event for the

Association. EDP to check with RR for possible partnering with

Riverside Church on such an event. EDP

Date of Next Meeting

December 5th, 2010 4:00pm General Meeting All

Minutes prepared by Richard Ryde.

Pumpkin Pie Fest

The Pumpkin Pie Fest organized by Yarker Colebrook and District Community Association was a very successful event. We were very happy to see so many families with children participating.

There were many attractions: life music, provided by Gary Rasberry:

Pumpkin bowling:

Face painting:

Pie eating contest:

Pumpkin Pinata:

And pumpkin pie contest judged by Greg Burliuk from The Whig Standard.

All photographs by Andrzej Maciejewski

Yarker Colebrook & District Community Association Minutes of Meeting September 8th, 2010

Attendees: Eric DePoe, Chair, Rob Renaud, Carolyn Pickering, Dawn Anger, Richard Ryde.

Regrets: Anne Szczepaniec

Item Description / Action By

Planters and Gardens
Planters (6) have been installed complete with plantings.

Donor plaques will be sourced and priced. RaR to report back.                                          RaR

Ground gardens at Yarker and Colebrook are to be layout in

approx. 10x13 ovals. Ground to be turned over and soil added

where required by a work party on Sat. October 2^nd.                                                                    CP

In the future, planting competitions could be held annually.                           All

Seeds for Spring planting are to be arranged locally.                                                                        EDP

2. 
   
   
   PELA Funding

Funding for stage 2 of the Village Beautification Program

has been secured through the PELA Eastern Ontario Development

Program. EDP and RaR will meet with PELA to finalize the contract. EDP/RaR

Scope of project may change from that presented in the application

due Township concerns on snow removal and sight lines. A number

of options will be explored with the PELA, Conservation Authority and

the Township. EDP/RaR will present options and ideas at the next

meeting.                                                                                                    EDP/RaR

3. 
   
   
   Association Incorporation

Provincial incorporation as a Not-for-Profit corporation will cost

approx. $155 plus name search. EDP & RaR will compare standard

Provincial by-laws with draft by-laws of Association. Interim bank

account at the BMO Bank of Montreal has been established.                                                                      RaR/EDP

4. 
   
   
   Association Membership Event

It was felt that more exposure is required in order to increase interest

in the Association and to gain membership. A family Fall event was

suggested as a means to this end.                                                         All

4.0 Association Membership Event (continued)

A Pumpkin Pie Fest was agreed upon and the date of Sunday

October 3^rd was established. Events to include pumpkin pie contest,

Pumpkin decorating, pie eating contest, etc. A special organization

meeting is to be held Monday, Sept. 13^th @ 7:00pn Waterfall Tea Rm.  All

A list of potential interest parties was prepared and responsibilities for

contacting the individuals was assigned.                                                  All

5.0 Ball Park Usage

EDP to contact Sean Seymore regarding youth soccer programs.                               EDP

6.0 Fund Raising Events

Terry Fox run in hand. All involved are to meet a the Ball Park at

noon Sept. 19^th. All

A list of potential annual events was prepared as follows.

December Carolling at Christmas

January Cross Country Skiing (Jan 12 or 13)

March Earth Hour – possible star gazing

April Community Clean-up – Heavy Spring Clean-up

July 1^st Canada Day Pancake Breakfast

August Fall Concert (Aug. 27)

7.0 Association Logo

The YCDCA logo with addition of “River Communities”

to be tested in reduced size.

                                                                                                                    RaR

8.0 Welcoming Committee

The suggestion of a welcoming committee was brought to the

Association’s attention by Andréa Richmond. Andrea to be

invited to the Sept. 13^th meeting. As part of a new

resident’s package, it was suggested that a card with YCDCA

logo be prepared which would include all important contacts

with telephone, email and other address information.

Date of Next Meeting

September 13th, 2010 7:00pm Waterfall Tea Room. All

Minutes prepared by Richard Ryde.

Terry Fox Run

Sunday September 19th 2010 was the 30th Anniversary of the National Terry Fox Run for Cancer Research. This was the first time the residents of Yarker and Colebrook were able to be part of the activities without joining the events in Kingston and Napanee. The Yarker,Colebrook and District Community Association organised the event which attracted runners and walkers from the area. This year the participants included cancer survivors who showed how much progress is being made in the fight against the disease. The group raised over $650.00 for research through pledges and sales of T-shirts and shoe laces. Thank you to all who participated in the event.

Carolyn Pickering - Yarker Colebrook and District Community Association 

photo by Andrzej Maciejewski

photo by Andrzej Maciejewski

photo by Andrzej Maciejewski

photo by Andrzej Maciejewski

photo by Andrzej Maciejewski

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

photo by Gail Knowles

 

Preparations to Pumpkin Pie Festival

The Yarker Colebrook and District Community Association is preparing an exciting event - Pumpkin Pie Festival, which will take place on Sunday, October 3rd, from 2 to 4 pm in the Ridge Runners Clubhouse. We are preparing many attractions: pumpkin pie contest, pumpkin bowling, pumpkin decorating, live music etc.
We need donations of pumpkins (any size) and of items, which might be used for decorating (bric a brac, yarn, markers, push pins, material, lace, buttons etc. ). We also need to find someone good at face-painting. Please contact us if you can help: write to yarker.community@gmail.com or come to the next planning meeting: Monday, September 20th at 7 pm in Waterfall Tearoom.

New Planters

Text by Eric DePoe, photographs by Andrzej Maciejewski


The planters are finally here!!

Yes, six new planters have arrived and are already full of flowers and looking fantastic. This could not have happened without the work of many people, so thank you - Rick and Judy Ryde, for driving to and from Ottawa in a rented truck to pick them up. Thanks are also due to Carl Jaynes for unloading the planters. Special thanks to Carolyn Pickering for organizing the flowers and the potting soil, and for planting the planters. Yarker and Colebrook just got a little more beautiful, thanks to the work of the community, and specifically through the help of these people.
Check out the planters by the fire station, near the park, and across from the Colebrook store next time you drive through town!

Planters in the park on the river (Yarker)

Planters next to the Fire-station (Yarker)

Terry Fox Run in September

Dust off your running shoes. Sunday September 19th the Yarker Colebrook and District Community Association will be
hosting a Terry Fox Run/Walk/Bike.

Like most communities, we have experienced major impacts from cancer. Help in the fight by participating/fund fund raising or
volunteering to be a run marshal.

Our course will be a moderately challenging 5km loop starting and ending at the Yarker ball diamond.
Start time 1:00 PM.

If you are a little unsure about preparing for the run, check out; http://ycadgetactive.blogspot.com/
You will find some links there for couch to 5km running plans.

Fro more information or to volunteer contact Rob Renaud reobertrenaud@persona.ca or phone (613) 377-6385.