Thursday, May 6, 2010

Minutes of the Steering Committee meeting on May 5th

Yarker Colebrook & District Community Association
Minutes of Meeting
May 5th, 2010

Meeting held May 5th, 2010. 7:00pm, Yarker Waterfall Tea Room

Attendees: Eric DePoe, Chair, Anna Szczepaniec, Wayne Goodyer, Carolyn Pickering, Richard Ryde.
Regrets: Rob Renaud

Item Action By
1.0Minutes of Meeting
Request made to add an Action By column to the recorded
Minutes of Meeting. Carried RR

2.0Planters
Meeting was held with Sharon Hassman and Doug
Davidson to explore funding for Planters Initiative
and Council approval for placement of Planters on Twp.
land. Presentation to Council will be required for both funding
and placement approval. A commitment of $750 towards the
Planter Initiative was obtain from the Yarker Recreation Field
Improvement Committee. (Sharon Haasan)
A draft proposal titled Proposed Community Initiatives was tabled
by R Ryde for discussion. This paper is to be submitted to Council
prior to the May 17th Council meeting. Minor changes as discussed
will be made to the paper and submitted to the Twp. RR
Covering letter requesting that Planter Initiative be placed
on Council agenda to use E DePoe mailing address for the
Association. Presentation to be made by E DePoe and R Ryde ED/RR
on May 17th.

Additional funding for Planter Initiative’s estimated $ 3,500
was discussed. It was agreed to ask the Yarker Recreation
Committee for $ 2,000 and the Twp. of Stone Mills $ 750. ED/RR

3.0PELA Funding

Funding for stage 2 of the Village Beautification Program
to be sought through application to PELA Eastern Ontario
Development Program. Application to be submitted prior
to May 21st. Copies of application were distributed. ED/RR
4.0Bulletin Boards

Two temporary Bulletin Boards are to be purchased for
installation at Yarker and Colebrook General Stores. ED






Yarker Colebrook & District Community Association
Minutes of Meeting
May 5th, 2010

5.0Association Incorporation

Incorporation discussion was held and it was agreed that Provincial
incorporation as a Not-for-Profit corporation would be appropriate.
To keep cost to a minimum, an off the shelf solution and format
will be found and followed. RR

6.0Flea Market Event

Association’s table to be provided by W. Goodyer. WG
50 Pamphlets and table banner to be supplied by C, Pickering CP
Tim Bits to be supplied by E. DePoe. ED
Table to be manned from 9 to 12 by E. DePoe and from
12 to 2pm by W. Goodyer. ED/WG
Surveys to be supplied by A. Szczepaniec. AS

7.0Association Membership

Representation from Colebrook important. E. DePoe to ask Roger
Viner from Colebrook. ED
All to review list of volunteers from Survey and discuss at next
meeting. All
It was suggested that a social event might be an appropriate
activity to build membership.

8.0General Fund Raising

General fund raising for Association initiatives and projects must
be developed. As a first step, a donation jar should be present at
all events. Other events to be identified. All

9.0Association Logo

A suggested crest YC logo was tabled and thought to be appropriate
for the Association. Banner “motto” to be discussed at next meeting, All

10.0Issues for Next Meeting

For discussion at next meeting, Property Maintenance/By-Law
Enforcement, Logo, General Fund Raising and Membership. All

Date of Next Meeting – May 26th 2010 7:00pm Waterfall Tea Room All
Minutes prepared by Richard Ryde.

Minutes of the Steering Committee meeting on April 21st

Yarker,Colebrook and District Community Association

Minutes of the Meeting April 21st 2010 Waterfall Tearoom

In attendance – Eric Depoe/Anna Szczepaniec/ Richard Ryde/ Rob Renaud/Wayne Goodyer/ Carolyn Pickering
Agenda Earth Day – April 24th -community cleanup
Planters for the Villages
Article for Scoop Magazine
Ballfield restoration
Steering Committee
Other items
Earth Day Clean Up

Clean Up Day is scheduled for April 24th @ 10 am meeting on the Fire Hall Car Park in Yarker
We have the bags from the Township and Barbeque arranged.
Need to have map of the area. Encourage people to clean up in the area in which they live.
Plan for 8 crews. – we can add after that. Recycling bags should also be provided.

Planters
Research has been done to assess the kind of planter which would be suitable for our project.
6-8 commercial grade planters will be needed. Met with Councillor Doug Davison to decide which would be the best route to take to secure permission and possible financing.
Need people within the community to care for the planters both in Yarker and Colebrook. Have contacted a number of people. Have met with Sharon Haaksman who is Head of Parks and Recreation for the Township.

Article for the Scoop Magazine.

Group reviewed and revised the proposed article about the Association. This will be sent to the magazine on April 22nd for inclusion in their next edition.

Ballfield Renovations.

No hydro/Panel gone/Needs restoration if the area is to be used.
Line from the road is still there.
Township mow the grass but are not responsible for the upkeep of the area..
Request to the community to find people interested in coaching the teams in the area . Anyone interested should contact Eric Depoe at the Waterfall Tearoom in Yarker.
Group agreed to find out the cost of such a restoration project and decide the future if and when people show interest in using the area.
Steering Committee.

Discussion about the need to invite people from Colebrook and other residents in Yarker to make the group representative of the area. Need to form the actual Association and this is proposed to take place in the Fall of 2010.

Other items of discussion.

The Ridgerunners have hall space available for use by the community.
Discussion about the pamphlet used as part of our presentation at the Flea Market on May 15th.

Meeting adjourned @ 9.00pm

Next Meeting May 5th 2010 at the Waterfall Tearoom.

Minutes submitted by Carolyn Pickering

Friday, April 9, 2010

Community Potluck Supper

The Yarker Colebrook and District Community Association invites you to the Community Potluck Supper on Sunday, April 18th at 6 pm in the basement of the Riverside United Church in Yarker. Please come to enjoy the community, to meet old friends and to make new ones, to hear recent community news and to share your views with others. Please take with you the recipe for the meal you are bringing - we are thinking about creating a Yarker, Colebrook and District Community Cookbook, based on community potlucks (there will be more of them in the future) to celebrate the diversity and the traditions of our great community.
Please help us to spread the word about this event. Talk to your friends and neighbours and tell them about it. Every new person you bring with you is important. Please feel free to bring your children with you. We have a volunteer teenager who will provide some games and other entertainment for little kids and other teenagers may help with that.

We are looking forward to seeing you all.

Minutes of the Steering Committee meeting on April 7th

Yarker,Colebrook and District Community Association
Minutes of the Meeting April 7th 2010 Waterfall Tearoom


In attendance – Eric Depoe/Anna Szczepaniec/ Carolyn Pickering/Richard Ryde.

Agenda
Earth Day – April 24th -community cleanup
Pot Luck Supper- April 18th
Beautification of Yarker and Colebrook
Flea Market – May 15th
Canada Day events
Treasures Report

Earth Day – community clean up
10am – 12 – Firehall parking lot. Request helpers to bring gloves. Barbeque hot dogs after the event.
Areas in need of cleaning – Yarker to Colebrook County Road 6/ Yarker park/Colebrook park/Store to flashing light/Store to school/Ball diamond. Other areas?
Email will be sent to association members
Rick will make announcement in Guide/Beaver
Poster in store
Carolyn will get bags from Township and arrange barbeque.
Eric will contact the Fire Dept to advertise on sign and make poster for the stores
Community Pot Luck Supper- Sunday- April 18th Our second pot luck supper has been arranged for April 18th in the Riverside United Church Basement - all welcome. Members be at the church by 4.30 to arrange the room. Note this is on Sunday because of other events at the church on Sat.
Bring a favourite dish and something to drink.
Village beautification:- In response to the survey many people requested we look into enhancing the village in some way to make it look more attractive. The group decided to look into introducing planters into both the village with some form of notice board to give information to those people who do not have a computer to access the website.
Group will research this project with the council and look for funding within the next week.
Flea Market May 15th – The Community association will have a display table at the Flea Market to give information about the group and their projects. Have booked a table for $10. Need to be there at 8am to set up. Will produce a pamphlet to highlight our aims and objectives. Rain date is the next day or the next week.
Canada Day Celebration- July 1st informal party in the park is planned with possible fireworks on the ball diamond. Cost of the fireworks and location will be looked into to see if they would be possible.
Treasurer’s Report - Rick reports balance of $34.60 left over from the $208.00 raised to print and distribute the survey.

Next meeting April 21st 2010 @ 7pm – Waterfall Tearoom

Friday, March 19, 2010

Earth hour 2010 - March 27th 8:30-9:30 PM

Organized by Yarker Colebrook and District Community Association

Earth Hour is a global event organized by WWF (World Wide Fund for Nature, also known as World Wildlife Fund) and is held on the last Saturday of March annually, asking households and businesses to turn off their non-essential lights and other electrical appliances for one hour to raise awareness towards the need to take action on climate change.

This year we are organizing a walk to the Parks in Colebrook and Yarker to celebrate Earth Hour. At 9:00: PM in both locations we will have a local minister perform a blessing for the Earth.

We are currently organizing some draw prizes for both locations. If you would like to contribute a draw prize, please contact Rob Renaud (613)377-6385 or robertrenaud@persona.ca

Friday, February 19, 2010

Steering Committee meeting on Monday, Feb 22

Next meeting of the Steering Committee for Yarker Colebrook and District Community Association is scheduled for 7 pm on Monday, February 22nd, 2010 in Waterfall Tearoom (upstairs).

Wednesday, February 17, 2010

General Community Survey - overview

Once again, great thanks to all who took part in the Survey. We appreciate that you were kind enough to spare some of your time to answer our questions. Many thanks to all great people who supplied us with their suggestions and ideas what could be done for our community.


Total number of replies was 70. There were 26 Surveys filled on-line and 44 paper-copies.


1. First question was: What are the three most important things you like about the community?


37 replies (around 54%) were: "nice, friendly people; great neighbours"

26 replies (around 37%): "that it's small, rural, quiet place"


Apart from that respondents mentioned the Napanee River (12 people - 18%) and the trail (11 people - 17%), Yarker Family School (9 people) and Library (7 people), history and heritage (9 people) and that our area is beautiful/picturesque (9 people).


Other answers were: distance from Kingston and Napanee, Fire Department, local churches and shops, wildlife.


2. Second question was: What are areas that you would like to see improved in the community?


24 people (35%) replied that they would like to see "the community spirit improved; more local events and activities; more opportunities of meeting other community members"


13 people (19%) would like to see "the looks of the area improved; properties and yards clean-up"


10 people (14 %) would like to see local parks better cared for, 7 people (10 %) would like to see the ball field better used/ better cared for, 6 people would like to see improvements and better care for the playgrounds and 6 people would like to have a garbage pick-up service in the area. Other answers are: that we need a community bulletin board, skating rink, snow-removal from side-walks (or generally better side-walks), coffee shop/pub/restaurant open whole year and whole week, access to waterfalls, safer roads, mail delivery.



3. Third question was: What age group best describes the adults in your household?


20-30 yrs - 1 reply

31-45 yrs - 23 replies (34%)

46-60 yrs - 27 replies (38%)

61-70 yrs - 14 replies (20%)

over 70 yrs - 4 replies


4. Fourth question was: If you have children at home, how many are: Of pre-school age/ In public school/ In high school/ In college or university/ Not at school?


Replies:

Children of pre-school age: 8

Children in public school: 30

Children in high school: 12

Children in college or university: 6


About "children not at school" we received several very confusing replies (for example someone replied: "26")


5. Fifth question was: What activities you would like to see continued or established in the community?



In Sports/Recreation category most respondents indicated Baseball/Soccer - 42 replies (60%)

Kayaking (or canoeing) had 21 replies (30%)

Snowmobiling/ATV - 20 replies (29%)



Other indicated activities included: yoga, ice skating, hockey, swimming, tennis, running, senior sports, youth sports, Tai Chi

In History/Heritage category:

24 people (33%) indicated Historic Documentation
48 people (68%) indicated Village Beautification/Restoration
40 people (57%) indicated Civic Holiday Celebrations

Other: ensuring that existing heritage applications are not ignored, historic information nights, return of Governor Simcoe Day

In Arts and Culture category:

50 people (71%) indicated Outdoor/Indoor Concerts (few respondents declared that they prefer outdoor concerts and some that they prefer indoor concerts)
31 people (44%) indicated Arts Festivals
38 people (55%) indicated Arts and Crafts Workshops

Other: activities for children, dances, art galleries, quilt making, crafts fairs, theatre

In Environmental category:

34 people (49%) indicated Ecological Preservation/Remediation
31 people (44%) indicated Gardening/In Bloom Tours
46 people (66%) indicated Eco Hiking/Walking

Other: cleaning on Earth Day, cycling, gardening club, caring for trees, Farmers Market

In Social Life category:

27 people (38%) indicated Seniors Programs
22 people (31%) indicated Local Business Programs
15 people (21%) indicated Pre-School Programs

Other: retirement homes, bar or restaurant, pot-lucks, activities for youth

6. Sixth question was: How important are seniors services in the community?

25 people (35%)replied Very Important
29 people (42%)replied Important
4 people replied Unimportant
4 people replied Completely Unimportant

7. Seventh question was: How would you rate the importance of these major categories of activities?

Sports/Recreation got:
34 replies (49%) Very Important
23 replies (33%) Important
5 replies Unimportant
4 replies Completely Unimportant

History/Heritage got:
18 replies (26%) Very Important
37 replies(53%) Important
4 replies Unimportant
4 replies Completely Unimportant

Arts and Culture got:
21 (30%)replies Very Important
32 (46%)replies Important
8 replies Unimportant
2 replies Completely Unimportant

Environmental got:
32 replies(46%) Very Important
25 replies(35%) Important
5 replies Unimportant
2 replies Completely Unimportant

Social Life got:
27 replies (39%) Very Important
26 replies (37%) Important
9 replies Unimportant
2 replies Completely Unimportant

8. Eight question was: Which of the above major activities are you most interested in:
(There was a problem with this question: in on-line version one could mark only one answer, in paper version people would mark several answers, some would mark all of them)

Sports/Recreation got 27 voices (39%)
History/Heritage 15 (22%)
Arts and Culture 22 (31%)
Environmental 24 (33%)
Social Life 17 (24%)

9. Ninth question was: Are you interested in becoming a member of the Association:

22 people (32%) replied Yes (of which 4 didn't give their contact data)
31 people (45%) replied No
4 replied Maybe
others did not reply to this question

10. We asked for your suggestions that would help the Steering Committee in forming the mandate and focus for the YCDCA.

Suggestions were:
to cooperate with other groups in the community, to provide more facilities (like restaurant, swimming pool, gym, skating rink) or to ensure that existing facilities (like ball park) are used and cared for, to provide better means of communication within the community, to take care for the look and cleanness of the village, to organize certain events (Simcoe Day, Canada Day, one proposal of Community Flea Market in the spring), to improve the community spirit, to organise teams of volunteers who would take care of the parks and other issues.

11. The section "Contact Information" was optional:

32 people (46%) gave us their contact data, others preferred to stay anonymous

12. We asked respondents to identify existing programs or associations that we should be aware of:

Replies: "the old Recreation Committee", Yoga at the Church, Fire Department, Ball Field Management, Township, MP, Methodist Church, Riverside United Church, Brownies, Guides, Scouts, Mens Breakfast, concerts on last Sunday of each month in the Methodist Church, a group for 50+, Out in the Sticks Cultural Association, to take an example of village of Wilton.