Minutes of second meeting of the steering committee

Yarker,Colebrook and District Community Association
Meeting 2 - Nov 3rd 2009 @ 7pm
In attendance:- Eric Depoe, Wayne Goodyer, Anna Szczepaniec, Richard Ryde, Sharon and John Westendorp, Laura Nagel, Rob Renaud, Debbie Richmond, Judy Skinner ,Carolyn Pickering
Chairman Eric Depoe welcomed new members
Review and discussion of minutes of previous meeting.
Objection raised by Debbie Richmond to an omission concerning funding. Discussion centred around money available now listed under Yarker Athletic Association. Financial situation will be addressed when Reg Jaynes is able to attend one of our meetings.
Minutes accepted
Focus of meeting a) Official name of the Committee b) Survey c) Structure of the Association
Discussion took place about the official name of the Committee.
The name “Yarker,Colebrook and District Community Association” was voted on and unanimously accepted.
Survey:
Rob Renaud. Listed a variety of ideas for enhancing community spirit such as Canada Day celebrations, Yarker Christmas Village. Discussion about possibility of residents be asked to give some financial support in the form of a minimal one time membership fee . Suggested format for committee .
Richard Ryde :- suggested committee to represent a cross section of the area. Welcomed all people to be part of the group. Should work with pre-existing groups within the area.
Suggestions for format of survey :- Age(within given range) and gender/ Village or rural/Age of children, eg. Pre school, elementary,high school/Willing to assist in activities – Yes/No
Wayne Goodyer : Discussed the fact that we have a very talented and diverse group of people living in the area. Need to cast a wide net to build the programme. Suggested we need to have contact information for local groups. Listed – Ridge Runners, Two Churches, Yarker Family School, Library Board, L.A.R.C Daycare, W.I., S.O.S. Firehall and other not yet defined. Possible concerns and areas of improvement to be addressed in survey: Lack of community areas/ Catalogue of Services/ Retail in area/Environmental Issues/Village caretaking,
We need to inform these groups prior to the survey being distributed. Eric Depoe will write a letter to the groups and take a request to Elaine Kellogg to include in the United Church bulletin for Sunday.

Sharon Westendorp submitted a plan which suggested name/address be optional / an area for other suggestions and whether the person would be willing to participate in activities.
Anna Szczepaniec reminded us that we do have information from those who attended our first meeting on our database
Judy Skinner suggested a small group to write the survey. Group volunteers include Richard Ryde, Wayne Goodyer, Sharon Westendorp and Rob Renaud. Draft to be presented to the committee at the next meeting.
Ideas for distribution:- school/church/library/stores. Could find out the cost of putting in mailboxes.
Could contact the Beaver and Guide in Napanee to have them write an article on the project. Also the Scoop in Tamworth.
Structure of the Association
Two examples submitted one of Hintonburg and one of Sandhurst togive an idea of already existing Associations.
The Association requires a name (already decided) and also a mission statement.
Eric Depoe suggested we invite some speakers from other associations to give us some suggestions.
Anna Szczepaniec recommended we need a sub committee to look at by-laws and duration of office etc. We have to be an incorporated organization to apply for grants for sports/culture/beautification of the village.
Rick Ryde suggested taking an already existing template.
Eric Depoe and Anna Szczepaniec will take responsibility to look up by-laws and a template draft.
Next meeting Tues Nov 17th @ 7pm at Yarker Family School.
Focus for the next meeting
Survey- reports from Survey committee
Welcome other groups
Welcome Reg Jaynes
Structure of the Association - By-law reports
Meeting adjourned 8.45pm
Minutes submitted by Carolyn Pickering